Careers at Picton Terminals

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CURRENT POSITIONS


HRD - Executive Assistant

Doornekamp Construction Ltd.

Position Description-  Executive Assistant

Position Location-  Odessa, ON

About Us:

Doornekamp Construction Ltd. helps our customers build an efficient and sustainable future. Doornekamp works with clients and utilizes creative engineering, economic strategies and sustainable products to accomplish challenging projects. Our team provides specialized properties commercially and residentially in premier locations, built and maintained to an unparalleled quality.

Doornekamp is known for our dedication to our core values: Commitment to customers, team and family; Quality of products and services; and Resourcefulness in achieving our mission.

About This Opportunity:

We are seeking an Executive Assistant to support our CEO to manage all administrative duties within our group of companies. Key success factors in this role are to possess excellent organizational & computer skills, be proactive & adaptive and have exceptional communication and interpersonal skills that aligns to our company values.


The Executive Assistant will hold a key role in supporting our growth. Commitment, accountability and resourcefulness are required for this role.


Responsibilities

  • Scheduling & efficient calendar management.
  • Meeting management – coordination with attendee calendars, support the creation and circulation of pre-read materials and agendas, logistics and preparation of the meeting event, minutes/meeting recordings, post meeting overviews and take-aways
  • Expense reporting & management according to compliance requirements
  • Produce & compile operational reports & presentations
  • Correspondence management – tailor correspondence style to the audience and aligned to the CEO objectives.
  • Conduct preliminary research on a variety of topics and draft materials as needed. Create, maintain, edit, and format a variety of correspondence, PowerPoint presentations, organization charts, and Excel spreadsheets.
  • Create and process POs and invoices ensuring proper coding and approval.
  • Event management – lead or support event planning, logistics and execution.
  • Travel coordination & management – itinerary coordination with detailed specs in travel package, scheduling time to prepare for meetings/presentations, booking flights, transportation, meals, meetings and lodging.

Qualifications

  • Over 5 years relevant experience supporting a CEO/President level executive in a large organization
  • Proficiency MS Office suite
  • Agility & flexible availability to problem solve or support changing priorities
  • Strong time management & organizational skills
  • Detail-oriented, strong reporting and data analysis skills
  • A dynamic professional with ability to learn and take initiative on upcoming tasks and projects
  • Strong written and verbal communications to interpret policies and apply standards to complete assignments in a fast-changing environment

Work/Life Balance

Our team values work-life balance. Striking a healthy balance between personal and professional life is crucial to happiness and success at Doornekamp Construction Ltd..

 

 

Salary starting at $55k annually.

Apply Now